Sales and Marketing Letters – An Important Aspect of Sales and Marketing

Planning and Execution of sales and marketing strategy is important in marketing but writing good letters is also an essential art in marketing. The prime objective in sales and marketing is customer satisfaction. Satisfaction is something that you can create in a man’s mind without much effort if you know the art of doing that. Sales and marketing letters are all about satisfying customers.

These include several categories. They are sales, marketing, sales administration letters and a few more. Sales letters include various categories written in response to trade inquiries, letters written to customers to induce them to purchase from you, letters written to existing customers and so on.

Marketing include letters written to media, press releases, and letter on market research, announcing promotions and letters written regarding customer requests.

Marketing administration letters concentrate on letters on contracts and confirmation of contracts, letters on taking over of orders and shipping, memos and letters written to the sales personnel letters on quotations and accepting quotations.

When it comes to trade inquiries what you need to write to customers are the product details sometimes including catalogues and may be leaflets and other material that could describe your products best has to be sent to the customers. To induce customers to buy from you, you can write letters of several categories.

There is the possibility for you to start a fund raising project for a worthy cause. People will get together with you for the purpose and your company name will be spread mouth to mouth. Free trial and free gifts are another two formats of sales letters. You can easily lure some customers with these free trials and gifts. Limited offers and price reduction for short periods are two other occasions that you need to write letters.

In marketing, you need to write to the media are numerous. When you feel that a media company has covered you in the wrong way you must write to them and tell them to take corrective action. On the opposite if somebody has a good job of writing on your product you need to write praising the individual.

It also happens sometimes you need to write to media asking for correction for a wrong report published by them. Marketing letters includes invitation to media coverage on events both print media and the broadcasting stations. In addition to these the marketing letters include press releases, letters thanking for media coverage etc.

Market research is another area covered with marketing letters. They include Covering letters sent with questionnaire and customer satisfaction surveys.

When it comes to letter writing on sales and marketing it is very important to make it a point that you are dealing with your customers. All those who write these letters must remember that customer satisfaction is the target. Whatever you do and write at the end the customer should be satisfied. All letters and surveys should ultimately lead to your prime target of customer satisfaction.

Get more tips on writing sales and marketing letters.

Small Business Marketing – Understanding the 7 Step Sales and Marketing Cycle

One of the biggest myths as it relates to business comes from one of my favorite movies of all time, ‘Field of Dreams’. In the movie, Ray Kinsella, is inspired by a mysterious voice telling him to follow his dreams. The voice says, ‘If you build it, they will come’. True to Hollywood storytelling, Ray does build ‘it’ and ‘they’ do indeed come.

Unfortunately, it doesn’t work the same in business. Many business owners have the false idea that if they have the very best product or service, they are guaranteed instant success. In essence, ‘if [they] build ‘it’, ‘they’ will come.

An incredible, ‘knock your socks off’ product or service does not guarantee success.

If you’re like most small business owners, you’ve doing everything you know how to do, but you’re still not attracting enough new customers. You’ve tweaked your website. You’ve increased the size of your yellow pages ad. You’ve even sent out direct mail pieces designed to generate some quick holiday business, but none of it seems to be working.

What most small business owners fail to realize is that there is a very specific process for creating demand for your ‘it’ so that in turn ‘they’ will come. Just as they miraculously did for Ray Kinsella. This process is called the Sales and Marketing Cycle.

By understanding each step in the Sales and Marketing Cycle, you will have the knowledge necessary to create a marketing ‘system’ that will allow you to build your very own ‘Field of Dreams’.

Step 1. Create a Marketing Plan

This step is undoubtedly the most important step in the cycle. You must clearly define where you want to go and how you plan to get there. As Steven Covey says, ‘begin with the end in mind.’

To create a clear vision of what you want to accomplish, you must define your target market, determine your Unique Selling Proposition (USP), write out your goals, and finally establish a marketing budget. Without each of these ingredients clearly defined, your vision will be murky and you won’t know when it’s time to make course corrections.

Step 2. Get the Attention of Your Target Market

If you’ve done your homework in Step 1, you’re well on your way to capturing your prospects attention because you already know who your ideal customers are and what problems they’re trying to solve. Now it’s just a matter of finding the proper medium to convey these benefits to your target prospects.

If you’re an offline business, a sequence of mailings to a targested list, lead generation advertising, television or radio spots, joint ventures, and even leaving flyers on car windows are ways to let your target prospects know that you have the answer they seek. For online businesses there is ‘Pay Per Click’ advertising such as Google AdWords, ezine advertising, joint ventures, or writing and submitting articles to online publishers.

One key to keep in mind, no matter the medium selected to convey your message, you always want to stress the BENEFITS. Sell the sizzle, not the steak.

Step 3. Educate Your Prospect about Your Product or Service

This step is more often than not the most OVERLOOKED step in the cycle. This step is where you begin to actually convert your prospects into paying customers.

Each day consumers are bombarded with hundreds, if not thousands of advertisements and offers for competing products and services. Often times the consumer is unsure of how to differentiate between competing solutions. By educating your customer about the benefits offered by your solution, you set yourself apart from your competition and it will go a long way towards gaining their trust and ultimately their business.

Some of the ways that you can educate your prospects include free reports via recorded messages, snail mail, or delivered via email spread out over several days. Tele-seminars are also popular these days and are an excellent way to educate your prospects about the benefits of using your product or service.

Step 4. The Sales Transaction Occurs

If you’ve been able to successfully educate your prospect and have shown how your solution can fill their ‘need’, a sales transaction should be the likely result. Keep in mind however, that this is not always the case. When possible, you want to try to find out what it was that kept your prospect from becoming a customer. Some of these reasons may include price, skepticism, they no longer have a need, or they weren’t fully educated about the benefits your solution offered.

Once you’re able to determine WHY they chose not to purchase and if you’ve seen a pattern with other customers, you should then work to improve your Step 3 in order to better educate them as to why you offer the ONLY possible solution to their problem.

Step 5. Deliver Exceptional Customer Service

I don’t know if you’ve noticed this or not, but the meaning of the phrase ‘Customer Service’ has changed considerably over the years. No longer do you see ‘Full Service’ gas stations. Receptionists have been replaced by automated phone systems. Airlines no longer offer complimentary meals on flights. This decline gives you a significant opportunity to stand out from the crowd and create immediate loyalty by going above and beyond expectations.

‘Thank You’ notes, gift baskets, courtesy calls, or special discounts are a few examples of ways to provide service that goes ‘above and beyond.’

Step 6. Encourage Your Customers to ‘Spread the Word’

While Step 3 might be the most overlooked step in the cycle, this step is undoubtedly the most powerful step if done properly. If your customer has had a positive experience with your solution, it is possible to enlist this customer into your very own unpaid sales force.

There are many ways to create this army of marketers for you and here are two that I use quite frequently. The first is to simply ASK for referrals. If you don’t ask, they may never know that you expect them to spread the word.

The second way is to ask for and use testimonials. A short, but concise testimonial from a satisfied customer is a very powerful tool for removing skepticism in other prospects considering your solution.

Step 7. Repeat Steps 3-6 with Your Existing Customer Base

After going through the effort and expense of identifying, educating, and ultimately selling to your customer, does that mean the relationship must end? Absolutely not! A sad but true fact is that the asset most often overlooked by businesses today is their existing customer base.

Once you have a customer that has purchased products or services from you, simply begin steps 3-6 again with bigger and better products. Marketing to your existing customer base is the cheapest marketing you can do and it has the potential for delivering the greatest returns.

What do you do if you don’t have additional products or services to offer your existing customers? In two words, FIND SOME. Create an information product. Assemble smaller, related products into a ‘package deal’. Become an affiliate or licensee of someone else’s product or service. Whatever it takes, you MUST find more opportunities to sell more ‘stuff’ on a more frequent basis to your existing customers.

Understand These 7 Steps and You Will Be Able to ‘Go The Distance’

As a small business owner, it’s imperative that you understand this 7 step Sales and Marketing Cycle and how it relates to growing your business. Once you do, you will no longer wonder why even though you’ve built ‘it’, ‘they’ aren’t coming. You will instead know the exact steps needed to not only fulfill the first prompting Ray Kinsella received, but you will also have the knowledge and understanding needed to fulfill the next prompting the mysterious voice whispered to Ray: ‘Go the Distance.’

Training Your Sales and Marketing Team

British classical scholar, F.E. Adcock once said, “Battles are sometimes won by generals; wars are nearly always won by sergeants and privates”. It is also true that in your team, sales will be delivered mostly by your salespeople. It is therefore a must that you train them consistently.

In this article, I will be sharing some of my best practices when I do my Sales and Marketing Training so that you can effectively train your salespeople.

First of all, let me show you some points why you need to train your sales team (like you don’t know that already).

1. Refreshment – it is important that you refresh your team’s knowledge on your product, competition, target market, etc. Fresh ideas may come out when you have regular trainings.

2. Motivation – you don’t just push your team; you motivate them. Motivation is something that your team needs constant reminder of. Remind them of their passion and what makes them come alive. Keep them on fire.

Those are just my top reasons why your team needs training.

Now here are some guidelines that you can follow when training your sales and marketing team:

1. Know the present issues

It is very important that you, as a leader, is aware of what’s going on in the field and the challenges that your team is experiencing. It is so hard to have a passive leader who doesn’t even care what’s happening to his team. A constant communication is needed to be able to capture these issues. You need to be able to create topics to discuss around these issues.

2. Preparation

Now that you know the current issues and challenges your team is experiencing, you now need to prepare your topic. You need to put yourself in their shoes and ask yourself, “What is the best solution to these issues?” Tailor-fit your topic directly to the issue because that is what’s relevant to them and that is what they needed. You will never have a boring training as long as you give solutions to these challenges and issues.

3. Tools that you can use

a) Internet – use the internet to research solutions to your team’s issues. See how others are handling this. Take note and create a module that will give solutions.

b) Records – nothing beats statistics. You have to know your facts. Check the actual sales and files so that you know what you are talking about. Know what sells and what’s not. Know the objections your team encounters in the field and provide answers.

c) PowerPoint – people are more attentive when they see something visual. You must learn how to use this tool and learn how to create presentable PowerPoint presentations. You don’t need it to be flashy and fancy; all you need is to be able to use this tool to make a point. I will discuss in another article how to use PowerPoint effectively.

So there it is. I hope that helps. Among all these points I have told you, do not forget one thing… always have food for your team to enjoy.

Good luck with your sales and marketing training!

Let me know if you found this very helpful.